CLEVEDON PRIDE
Minutes of Meeting 22nd February 2011
PRESENT
| Louise Player | Chairman | Andrew Withers |
| Jo Lea-Jones | Vice Chairman | Matthew Taylor |
| Jean Johnson | Treasurer/Bookkeeper | Arnett McCluskey |
| Julie Bisacre | Publicity Officer | Brynn Hatch |
| Ann Meredith | Litter Picking | |
| Mike Bisacre | Fair Organiser |
APOLOGIES
Gray Bloxham
Sherry Wring
Becky Crees
MINUTES OF LAST MEETING
Mike Bisacre wanted his title to be amended to ‘Fair Organiser’. Apart from that change, the minutes of the meeting held on 25th January 2011 were approved by Jo Lea-Jones and seconded by Ann Meredith.
TREASURER’S / BOOKKEEPER’S REPORT
Jean Johnson presented a current financial report.
Bank balance £ 21.82
£21 to be paid to Mike for licence for Easter Fair
£340 loan to be repaid to Ann Meredith.
£170 for gardening money to be repaid
Credit balance of £509.18
Balance left £ 0.82
CHAIRMAN’S REPORT
Nothing special to report.
The electrician who is going to quote us for the Christmas lights for this year has asked how much space our current lights use for storage. We now own 920 metres of lights. One alternative was to leave the lights up all year. Matt Taylor has volunteered to store the lights for us. Louise will ask DIY Electricals for the name of another electrician. Adam Smith is qualified to use cherrypicker. His mother Angela is keen to be involved with Clevedon Pride. Matt will speak to him. Mike said it would be good to get the community involved in putting up the lights.
FUNDRAISING /EVENTS
Easter Fair –23rd April – same day as Farmers’ Market. Matt requires 3/4 hour to set up. Farmers’ Market never away until 1 p.m. Will need to start at 2 p.m till 5 p.m. Arnett is going to make cakes. Mike said more stallholders are needed: cake stall, bric-a-brac, bottle stall, guess the weight of a cake, tombola, book stall. Volunteers for making cakes, bric-a-brac, bottles. Delphine Lyddall and Arnett will make cakes.
Mike and Matt working on stallholders. Dress donkeys up + provide kids’ roundabout, bouncy castle. Andrew Withers will have a dragon to drag around the streets. With regard to the dragon we will need volunteers such as a rugby club or firefighters to carry it around. Julie Bisacre is organizing Claverham brass band.
Louise to speak to Sherry re. list of volunteers. Frank Jacobs would like to have a stall. Mike Bisacre to apply for licence. Andrew Withers has last year’s egg and spoon stuff, Ann volunteered other equipment for children’s games.
Competition – best St. George, best dragon, best Easter theme: bunny or bonnet. Open to all primary school age children. Julie will speak to George about making fliers to send round to primary schools. We will need to get street collection licence for dragon. Mike Bisacre will send off money for licence.
Open Garden Scheme
Mike to see Martin Hime about putting on this event. Tickets are normally sold at £4 a time to visit any gardens where tea and coffee will be available. It was suggested that 18/19th June (Fathers Day) would be a good weekend from 10a.m. – 4 p.m. or 6 p.m. We will need a booklet with all the gardens with map on back.
Summer Fair – 9th July
Mike not happy with front/beach – lot of problems to get road closed. Easier to have it in square. Ann suggested having stalls on pavement. Matt Taylor can find out from the Council if this is feasible.
Louise to ask Sherry if 9th July bookings in square.
Bastille Day
11th July for 4 or 5 nights. Mike has quote from Baker Dolphin for Bastille Day plus hotel.
Barn Dance
Come back to this at next meeting. Mike suggested party in square.
FLOWER REPORT
One of the tubs was knocked over again outside D & D and shrubs ripped out. Mike Bisacre cleared it up. It was suggested that a letter should be written to the CCTV people. Get Manager of Morrisons on board. CCTV cameras not connected to grid. Mike said that one CCTV camera is working. We need to know what stuff is being kept on CCTV. Put pressure on people who are in charge of CCTV. Sherry is on Neighbourhood Watch. The police are not interested. Photographs of damage should be taken.
LITTER REPORT
Ann said that Brynn had joined the litter group. They have been getting farther afield. Yesterday they dealt with the area by Tesco roundabout and Southern Way. A man called Bill is interested in being part of the litter group in Central Way, etc. His wife would be interested in helping with planting if help is needed.
Andrew Withers will get photos of litter pickers to put on website. Andrew asked for more information for website.
COUNCIL REPORT
No report as Linda not at meeting.
PUBLICITY REPORT
Julie Bisacre has taken down details of the Fairs. Will try to get write up for Mercury. Liaise with North Somerset Times, Clevedon Paper, publications, Facebook page, Council magazine Life, Gordano Life, HTV and Points West. Curzon – ask to put pieces on with a link to website. Reasonable rate – £20 for one week. Notice board at Princes Hall – Julie will make enquiries. Also swimming pool and down front by skate park. Will start planning for Easter Fair.
ANY OTHER BUSINESS
Jean offered to do table top sale at the Barn.
The Barn would let us have a party free of charge. £21 for a drinks licence.
Have Barn Dance at the Barn? Liaise with Matt Taylor to see what weekend is free. Early October – Friday or Saturday?
March is free – table sale? £6 per table.
Louise to ask Sue re. spring flowers or plants.
Badges – Jean spoke to John at That Copy Shop. He would do 20 pages of photocopying (720 badges) free of charge.
Mike Bisacre to ask Paul to do badge selling. It was decided to keep same colour for badges. Jean wants someone to help make badges up. Jean has new blade to be put in and has everything at home to make badges. Have badge making party.
Cost price of badges is 38p. The design of the badges should stay as they are.
Louise asked what was happening about window stickers. What to have on window stickers supporting Clevedon Pride – 2011 plus same logo.
Ann Meredith asked if anyone had contacted Tesco to have bucket collection. Mike Bisacre suggested bag packing. Ann will go and see manager to get slot for collection.
Mike said Clevedon Yeo Rotary are not likely to give funds this year. WIs and organizations – write letter to ask them if they would like to support Clevedon Pride.
Ann: clearing litter from road opposite Tesco and book a slot for collection nearer Christmas.
Chairman’s letter to membership. Julie Bisacre and Louise Player will meet on Thursday, 3rd March at 1 p.m., venue to be arranged. Email most of them. Letter to traders, etc., four times a year.
DATE OF NEXT MEETING
Tuesday, 22nd March 2011 at 7pm. ( Now 29th March 2011)
